Booking an event

1. Plan ahead

If you would like to book resources (catering, room set up, AV support) or publicity for your event, please allow the Conference and Events teams four weeks' notice. We are a small team and some of us work part-time, and need four weeks' notice to provide the best publicity for your event: two weeks to finalise the details and then two weeks to advertise the event. We also need four weeks' notice to ensure that someone in our IT team is available to provide the right AV support, particularly for events outside of standard office hours.

We will do our best to accommodate events booked after the four-week notice period, but the College may not be able to provide all the support you request. If you have any questions, please contact conferences@wolfson.cam.ac.uk.

2. Choose a date for your event

Check the College Events Calendar to find the best date for your event. We ask all event organisers to consider:

• Are other similar events taking place that day, week, or month?
• Is there an event taking place that might have the same audience as your event?
• Would you be interested in collaborating with another event, or would you prefer to find a different date?

3. Choose a room for your event

The table below shows the capacity and facilities of bookable rooms in College. Click on the room name to check the availability.

Check suitability and availability of rooms in College

Please click on the name of the room you want to book in the list below, to see when the room is available.

Room	Meeting Style	Theatre Style	Cabaret Style	Reception	Dining	Built-in AV
Gatsby Room	24	50	30	50	-	Yes
Roger Needham Room	24	50	30	50	-	Yes
Syndicate Room 1 Syndicate Room 2 Syndicate Room 3 Syndicate Room 4	14	-	-	-	-	Yes
Syndicate Room 5 Syndicate Room 6	8	-	-	-	-	No
Lee Hall	60	150	88	150	120	No (available on request)
Plommer House B	10	-	-	-	-	No (available on request)
Fuchs House Music Room	14	25	-	25	-	No (available on request)
Council Room	22	-	-	-	22	No
Combination Room	44	60	-	80	48	No (available on request)
Dining Hall	-	-	-	-	144	No
Seminar Room	-	-	-	45	-	Yes
Gardens	-	-	-	-	-	-

Accessibility
All meeting spaces within Wolfson College are accessible, apart from Fuchs House Music Room.
Please be sure to inform the Conference & Events team of any requirements you may have, at the time of booking, to ensure the most appropriate location is reserved for you (conferences@wolfson.cam.ac.uk).
Accessible toilets are located at the far end of the Gallery, on the first floor of Bredon House; in the Lee Hall foyer; and on the ground floor of the Chancellor’s Centre.

You can find out more on the College’s AccessAble Guide: https://www.accessable.co.uk/wolfson-college

4. Complete the event booking request form

You can complete the event booking request form here. Once you have completed the form, we will contact you to confirm your booking.

Details about available resources and licensing requirements are included on the form.

If you would like any advice about planning your event, please contact events-coordinator@wolfson.cam.ac.uk. If you have any questions about room or resource bookings, please email conferences@wolfson.cam.ac.uk