Charlie and Mathilde in party hats and colours

Organising an Event

Got a Society, personal or other notable event and want to celebrate at College? Our Conference and Catering teams are here to help you get organised.

Charlie and Mathilde in party hats and colours

Private Parties & Events

Booking a room

For all parties and social events in College, you must book a room with the Conference & Events Office at least two weeks before the event.

Security

Parties organised by individuals may need extra security arrangements; if so, the Conference & Events team will discuss with you.

Fees

Students may book rooms for a private party without charge; however, should special setting-up and clearing away be required, or should you wish to install special equipment, then a charge may be levied to cover additional labour and administrative costs. For any catering or refreshments provided by the College, relevant charges will be made; discuss this with the Conference & Events team.

Alcohol

Alcohol may not be sold in a room in which a party or event is held, and you may not bring your own alcohol. However, you can buy drinks from the bar in the Club Room and bring them to the party.The Club Room bar usually opens 21.00- midnight; if you would like the bar to be open at a time outside of these hours, talk to the Domestic Bursar (who is the licence-holder) at least two weeks before the event.

Catering

In order to comply with health, hygiene and food safety regulations, food can only be served in any of these rooms in certain circumstances; please see details of self-catering by members of College. Please note that ‘outside caterers’ are not permitted in College. Please discuss with the Conference & Events Office if you would like to order catering from the College – they can advise on availability, options and cost.

Admission 

Guests at parties or social events, organised by individual students, will normally have been invited personally by the host and, as host, you are wholly responsible for the behaviour of those present. The Porter, or any one of the College Officers, has the authority to bring a party or event to a close if complaints are received. 

If you wish to raise money through the event, for example in support of a charity, you may charge for entry, but the party host remains responsible for everyone present. Any advertising for this type of event must make it clear that the event is a private event and admission is by invitation only.


Club & Society Events

Booking an Event 

Current students may book a room in College on behalf of a College Club or Society to hold a meeting, party or other event.

You must be the President, Treasurer or equivalent officer of a society for complimentary use of a room.

Please complete the booking form for approval at least two weeks before the event.

Security

Parties organised by individuals may need extra security arrangements; if so, the Conference & Events team will discuss with you.

Alcohol

Alcohol may not be sold in a room in which a party or event is held, and you may not bring your own alcohol. However, you can buy drinks from the bar in the Club Room and bring them to the party. The Club Room bar usually opens 21.00-midnight; if you would like the bar to be open at a time outside of these hours, talk to the Domestic Bursar (who is the licence-holder) at least two weeks before the event.

Catering

In order to comply with health, hygiene and food safety regulations, food can only be served in any of these rooms in certain circumstances; please see here for details of self-catering by members of College. Please note that ‘outside caterers’ are not permitted in College. Please discuss with the Conference & Events team if you would like to order catering from the College – they can advise on availability, options and cost.

Fees

Students may book rooms for a private party without charge; however, should special setting-up and clearing away be required, or should you wish to install special equipment, then a charge may be levied to cover additional labour and administrative costs. For any catering or refreshments provided by the College, relevant charges will be made; discuss this with the Conference & Events team.

Charging

Students may book rooms for a society event without charge; however, should special setting-up and clearing away be required, or should the host wish to install special equipment, then a charge may be levied to cover additional labour and administrative costs.

Please note; if a booking for a University event does not qualify under the condition above then charges will apply. The Conference & Events team will advise.