Freedom of Speech Code of Practice

1. INTRODUCTION

1.1 This Code of Practice sets out the College’s commitment to freedom of speech, outlines the various legislative frameworks under which such freedoms must be upheld and may be circumscribed, and summarises the procedures used by the College to manage these issues.

2. SCOPE

2.1 This Code of Practice applies to:

2.1.1 all members, staff and students of the College; and

2.1.2 visiting speakers and all other persons invited or otherwise lawfully participating in College activities on College premises.

2.2 For the avoidance of doubt, this Code of Practice does not apply to purely commercial meetings or events on College premises.

2.3 References in this Code of Practice to “College premises” means those premises over which the College exercises control, whether indoor or outdoor.

2.4 The University of Cambridge its own Code of Practice on this topic.

2.5 The activities of the Wolfson College Students Association (WCSA) are subject to this Code of Practice and adherence of WCSA to the Code is monitored by the College.

3. KEY CONCEPTS AND LEGISLATIVE FRAMEWORK

3.1 Freedom of speech means the freedom, within the law, to receive and impart ideas, opinions or information by means of speech, writing or images (including in electronic form) without interference.

3.2 Academic freedom, in relation to academic staff at the College, means their freedom within the law to question and test received wisdom, and to put forward new ideas and controversial or unpopular opinions, without loss of their jobs or privileges at the College, or the likelihood of their securing promotion or different jobs at the College being reduced.

3.3 These concepts are underpinned by the Human Rights Act 1998, which brings the European Convention on Human Rights into direct effect in national law. Article 10 of the Convention articulates freedom of expression as a human right and sets out the limited circumstances in which that right might be circumscribed (such as to protect public safety, for the prevention of disorder or crime, or for the protection of the reputation or rights of others). These concepts also exist within other UK legislation. Universities and similar institutions in England (including the College) have duties under the Higher Education and Research Act 2017 to take such steps as are reasonably practicable to secure and promote freedom of speech and academic freedom within the law for staff and students and for visiting speakers.

3.4 Section 26 of the Counter-Terrorism and Security Act 2015 places a duty on certain bodies, including higher education institutions such as the College, in the exercise of their functions to have ‘due regard to the need to prevent people from being drawn into terrorism’. This necessitates the establishment of protocols and procedures by which to assess the risks associated with meetings or events that are College hosted, affiliated, funded, or branded. This Act also requires the College to have particular regard to its other duties with regard to academic freedom and freedom of speech. Debate, discussion, and critical enquiry are, in themselves, powerful tools in preventing people from being drawn into terrorism.

3.5 Under the Equality Act 2010, Fellows, staff and students must not be subjected to unlawful discrimination, harassment, intimidation or threats of violence on the grounds of race, sex, age, religion or philosophical belief, sexual orientation, disability, gender reassignment, marriage and civil partnership, or pregnancy or maternity. However, the provisions of the Equality Act 2010 are not to be interpreted to undermine freedom of speech and academic freedom. As a result, students’ learning experience and the working environment of Fellows and staff may include exposure to research, course material, discussion or speakers’ views that they find offensive, contentious or unacceptable, but are nonetheless within the law, and unlikely to be considered unlawful harassment or discrimination under the Equality Act 2010.

3.6 There are other legislative requirements that may be relevant in particular cases, such as offences under the Terrorism Acts if speech encourages terrorism or amounts to the incitement of religious or racial hatred or hatred on the grounds of sexual orientation under the Public Order Acts, as well as statutory requirements relating to the holding of processions and assemblies. The College is not under any obligation to secure or promote freedom of speech that contravenes any legislative requirements.

4. VALUES

4.1 The College’s core values include ‘freedom of thought and expression’ and ‘freedom from discrimination’ and the College encourages its staff, students and visitors to engage in robust, challenging, evidence-based and civil debate as a core part of academic enquiry and wider College activity, even if they find the viewpoints expressed to be disagreeable, unwelcome or distasteful. These values extend to WCSA. The steps the College takes to embed its values in practice are set out in section 5 below.

4.2 The College fosters an environment in which all of its Fellows, staff and students can participate fully in College life, and feel able to question and test received wisdom, and to express new ideas and controversial or unpopular opinions within the law, without fear of intolerance or discrimination. In exercising their right to freedom of speech, the College expects its Fellows, staff, students and visitors to be tolerant of the differing opinions of others, in line with the College’s core value of freedom of expression. The College also expects its Fellows, staff, students and visitors to be tolerant of the diverse identities of others, in line with the College’s core value of freedom from discrimination. While debate and discussion may be robust and challenging, all speakers have a right to be heard when exercising their right to free speech within the law. Neither speakers nor listeners should have reasonable grounds to feel censored or intimidated.

4.3 The College will ensure that Fellows and staff are able to exercise freedom of thought and expression within the law without placing themselves at risk of losing their job, Fellowship or other supernumerary position, or any College privileges and benefits they have or affecting the likelihood of their securing other jobs or roles in the College. The College expects all Fellows, staff and students to engage with intellectual and ideological challenges in a constructive, questioning and peaceable way. The right of Fellows, staff and students to freedom of assembly, and to protest against certain viewpoints, should not obstruct the ability of others to exercise their lawful freedom of speech.

5. STEPS THE COLLEGE TAKES TO ENSURE FREEDOM OF SPEECH AND ACADEMIC FREEDOM

5.1 The College will ensure that its teaching, academic activities, programmes of events (both of the College and WCSA), policies and procedures reflect its duties to ensure, so far as is reasonably practicable, freedom of speech and academic freedom within the law and the very high level of protection for the lawful expression of viewpoints and for speech in an academic context, including but not limited to:

a) its processes for programme development and approval, quality assurance and academic assessment;

b) its processes for admission, appointment, reappointment and promotion;

c) its policies relating to equality, diversity and inclusion (including the public sector equality duty) and the Prevent duty;

d) its processes for facilitating research; and

e) its codes of conduct and other behaviour policies, which will ensure no individual will be subjected to disciplinary sanction or other less favourable treatment by or on behalf of the College because of the lawful exercise of freedom of speech or academic freedom.

5.2 The College does not enter into non-disclosure agreements related to complaints about sexual misconduct, bullying or harassment.

5.3 The College has processes in place to identify and manage any risks to freedom of speech or academic freedom arising from the terms of certain overseas funding, including funding from endowments, gifts, donations, research grants and contracts, and educational or commercial partnerships.

5.4 The College shall:

5.4.1 ensure that there are adequate measures in place to raise concerns about freedom of speech and academic freedom;

5.4.2 ensure that when new policies and procedures are introduced consideration is given to their impact on freedom of speech and academic freedom;

5.4.3 ensure that it has appropriate processes for the holding of events and meetings as set out in section 6 below;

5.4.4 monitor any concerns that have been raised about freedom of speech and academic freedom to ensure that they are addressed so far as is reasonably practicable and to address any lessons learned; and

5.4.5 take steps to secure compliance with this Code of Practice, including where appropriate taking disciplinary action.

6. COLLEGE AND WCSA EVENTS AND MEETINGS – PROCEDURES AND CONDUCT OF ATTENDEES

6.1 Active speaker programmes are fundamental to the academic and other activities of the College and Fellows, staff and students are encouraged to invite a wide range of speakers and to engage critically but courteously with them, including as set out at paragraph 6.6 of this Code. This Code of Practice provides the only mechanism by which the College can cancel or impose conditions on College and WCSA meetings or events where this action is deemed necessary as a result of the event’s subject matter and/or speaker(s). This is to ensure that the use of College premises is not inappropriately denied to any individual or body of persons on any ground connected with their beliefs or views or the policy or objectives of a body (with the exception of proscribed groups or organisations) of which they are a member. However, all speakers should anticipate that their views might be subject to robust debate, critique and challenge.

6.2 The starting point should always be that the event should go ahead and that cancellation is exceptional and undesirable. Depending on the circumstances, it may however be reasonable to refuse permission for a College meeting or event where the College reasonably believes (from the nature of the speakers or from similar activities in the past whether held at the College or otherwise) that:

6.2.1 the views likely to be expressed by any speaker are contrary to the law;

6.2.2 the speaker is likely to incite breaches of the law or to intend breaches of the peace to occur;

6.2.3 the meeting will not permit contrary or opposing viewpoints to be held or expressed;

6.2.4 the speaker and/or the organisation they represent advocates or engages in violence in the furtherance of their political, religious, philosophical or other beliefs;

6.2.5 the views likely to be expressed by any speaker are for the promotion of any illegal organisation or purpose, including organisations listed on the government’s list of proscribed terrorist groups or organisations; or

6.2.6 it is in the interest of public safety, the prevention of disorder or crime, the proper functioning of the College or the protection of those persons lawfully on University premises, that the meeting does not take place.

6.3 The lawful expression of controversial or unpopular views will not in itself constitute reasonable grounds for withholding permission for a College or WCSA meeting or event.

6.4 Where the College is reasonably satisfied that the otherwise lawful expression of views at an event or meeting on College premises is likely to give rise to disorder or threats to the safety of participants or the wider College community, the College shall consider what steps it is necessary to take to ensure the safety of all persons and the security of College premises. These may include but are not limited to: requirements as to the provision of security/stewards, the speaker being part of a panel, ensuring that a member of staff is in attendance, or that the event or meeting should take placein alternative premises, at a later date, or in a different format. The College may impose such conditions and requirements upon the organisers as are reasonably necessary in all the circumstances, ensuring that the conditions and requirements go no further than is necessary to address the risks it has identified.

6.5 These narrow exceptions to the general principle of freedom of speech are not intended ever to apply in a way that is inconsistent with the College’s commitment to the completely free and open discussion of ideas.

6.6 Those attending events and meetings at the College are expected to conduct themselves in a manner consistent with the following principles:

6.6.1 everyone has the right to free speech within the law.

6.6.2 the aim of events at the College is to expose Fellows, staff and students to the widest possible range of views, within the law.

6.6.3 protest is itself a legitimate expression of freedom of speech but protesters should recognise the rights of others participating in the event or meeting, and in particular not violate the rights of others to speak during the event. Protest must not shut down debate.

6.7 Where any person or body to whom this Code of Practice applies is seeking to hold a College or WCSA event or meeting on College premises which is outside of the normal academic curriculum the processes in the Annex shall be followed, except where the event or meeting is purely commercial.

7. BREACHES AND COMPLAINTS

7.1 Where the College receives a concern about the exercise of academic freedom or freedom of speech or where it has received a concern about a possible infringement or departure(s) from the values and procedures set out in this Code of Practice, it will consider which of its procedures are most appropriate to consider the concern, making such enquiries and seeking such information as it considers necessary. Such consideration may lead to further investigation in accordance with the College’s disciplinary procedures (Fellow, staff or student), or the College’s grievance or complaints procedures.

8. MONITORING AND REVIEW

8.1 The Council will periodically review the contents and operation of this Code of Practice.

8.2 The point of contact for any query about this Code of Practice and its Annex is the Bursar: bursar@wolfson.cam.ac.uk.

Annex

WOLFSON COLLEGE PROTOCOL FOR GOVERNING MEETINGS HELD ON COLLEGE PREMISES

1. The College has a duty under the Higher Education and Research Act 2017 to take such steps as are reasonably practicable to secure and promote freedom of speech and academic freedom within the law for staff and students and for visiting speakers. The College’s Code of Practice on Freedom of Speech (“Code of Practice”) sets out the College’s commitment to freedom of speech, outlines the various legislative frameworks under which such freedoms must be upheld and may be circumscribed, and summarises the procedures used by the College to manage these issues. This Annex is issued under paragraph 6.7 of the College’s Code of Practice, which reads: “Where any person or body to whom this Code of Practice applies is seeking to hold a College event or meeting on College premises which is outside of the normal academic curriculum the processes in the Annex shall be followed, except where the event or meeting is purely commercial.”

2. This Protocol applies to all students, other members and employees of the College, in respect of all meetings, outdoor and indoor, on College premises.

3. Duty to give Notice

4.1 Notice of the intention to hold a meeting anywhere on College premises (including within student bedrooms) must be given to the Domestic Bursar or his designate (usually the Conference Coordinator or the Events Coordinator) by the organisers of the meeting, at least four full days in advance of the meeting.

4.2 The duty to give notice shall not apply to the following meetings:

4.2.1 Meetings where the intention of the organisers is that only resident members of the College will be present;

4.2.2 Meetings where the expectation of the organisers is that not more than fifty persons will attend and that no persons who are not resident members of the College will address the meeting.

4.3 The event booking request shall state the name of the member of the College taking responsibility for the meeting, and details of the event including:

Proposed location of the event and whether it will be online, in person or hybrid;
Names, addresses and College (if any) of the organisers;
Name of the organisation (if any) making the arrangements;
Name of any expected speaker(s) and whether scheduled speakers are/are not resident members of the University.

5. The organisers of any meeting held on College premises shall comply with any conditions set by the College in respect of the organisation of the meeting. Such conditions shall be in accordance with the paragraph 6.4 of the Code of Conduct.

6. For the avoidance of doubt, in addition to the grounds set out in paragraph 6.2 of the Code of Conduct, the College may still refuse permission for the use of its premises on any or all of the following grounds:

6.1 because of a prior booking or planned use of the room or part of the College in question either by the College or some other body;

6.2 because no member of the College is willing to accept responsibility for the meeting in question;

6.3 because it is not reasonably practicable for some other reason to organise the meeting as intended by the organisers.

7. The organisers of any meeting on College premises, and persons attending that meeting, must comply with instructions given by any College Officer or any other person authorised to act on behalf of the College (including the University Proctors) in the proper discharge of their duties. Any person attending a meeting who is not a member of the College may be required at any time to leave the College premises, notwithstanding any payment that he or she may have made to attend the meeting.

8. The duty to take such steps as are reasonably practicable to secure and promote freedom of speech and academic freedom within the law also applies to the University in respect of all its members, students and employees and visiting speakers. The College may invite the Proctors to enter its premises and authorise them to act in the discharge of their University duties. Members of the College are reminded that the University disciplinary regulations apply on College premises as elsewhere in the precincts of the University, and their attention is particularly drawn to the following University regulations of discipline:

“Whereas it is the duty of the University to maintain good order and discipline within the University:

No member of the University shall intentionally or recklessly disrupt or impede or attempt to disrupt or impede the activities and functions of the University, or any part thereof, or of any College.
No member of the University shall intentionally or recklessly impede freedom of speech or lawful assembly within the precincts of the University. No member of the University shall intentionally or recklessly fail to give any notice which is required to be given to a University officer or a University authority under the terms of a Code of Practice issued under the provisions of section 43 of the Education (No 2) Act 1986.
All members of the University shall comply with any instructions given by a University officer, or by any other person authorised to act on behalf of the University, in the proper discharge of his or her duties.
All members of the University shall state their names and the Colleges to which they belong when asked by a Proctor, or other person in authority in the University or in any of the Colleges of the University.

9. The attention of organisers of public meetings and assemblies is drawn to sections 11 and 14 of the Public Order Act 1986, concerning processions and assemblies. Other legal requirements may affect the conduct of meetings. A speaker who incites an audience to violence or to breach of the peace or to racial hatred commits a criminal offence. Moreover, an assembly of persons, even if directed to lawful purposes, ceases to be lawful if it threatens serious public disorder or breaches of the peace.

10. Any person who is in any doubt about the application of this Protocol to any meeting in the College is under an obligation to consult the Domestic Bursar who shall determine whether the provisions of the Protocol apply to the meeting in question.

11. In this Protocol the phrase “resident member of the University” shall bear its usual meaning save that it shall also include resident members of Wolfson College.

12. Breach by any member of the College of any of the requirements of this Protocol may be treated as a serious disciplinary offence.

Code of Conduct approved by Council on 23 September 2024