1. If you have left College
If you are on a termly licence and left at the end of term you will not be charged for next term’s rent.
If you are on a termly licence and had booked to stay on in the vacation but have now left College you will be charged rent until the date of your departure (whether that was before or after you planned to leave) but will not be charged for next term’s rent.
If you are on a 9 month period licence you will not be charged from the date of your departure until the end of your licence (30 June 2020).
If you are on a 12 month period licence you will not be charged from the date of your departure until 30 June 2020 at the earliest.
“Date of your departure” means the earliest of the date on which (1) you returned your key to the porters; (2) you notified the Accommodations Manager in writing that you had left; OR (3) you first completed the online College Census.
If you are on a period licence and left College before 14th March 2020 (the date after which the College asked all students to leave and to notify College of their departure date) and were not able to hand in your keys, notify the Accommodations Manager or complete the census because of travel, internet or self-isolation difficulties, the College will take this into consideration when determining your date of departure.
All of the above applies only if you have emptied your room of your belongings or have given permission for your belongings to be packed and/or put in storage. If you have NOT emptied your room AND have not given permission for your belongings to be packed and/or put in storage, you will continue to be charged rent in accordance with your licence terms until you resume residence or have been given permission by the Senior Tutor to collect your belongings. If you receive permission to collect your belongings, you will not be required to give the normal notice required by your licence. Please note that permission to collect your belongings is at the College’s discretion and will not be granted until Government advice on travel and social distancing clearly allows this, at the earliest.
If you have paid in advance for any portion of your rent after the date of your departure, any refund will be credited to your College Account. If, once your statement has been issued, your College Account is still in credit, we will arrange to transfer the balance to you.
2. If you are still resident in College
If you are on a termly licence you will be charged rent for the whole of next term and for any period you have been in residence over the Easter vacation. If you are able to leave safely at any point, you will be refunded any rent paid in advance for the period running from the date of your departure until the end of your licence. You will not have to give notice, but any refund is conditional upon your notifying the Accommodations Manager in advance with the date of your departure, handing in your keys and taking your belongings with you or packing them up to be moved into storage.
If you are on a period licence (9 months or 12 months) you will be charged for the next quarter as normal (until 30 June). If you are able to leave safely at any point, you will be refunded any rent paid in advance for the period starting after the date of your departure until 30th June. You will not have to give notice, but any refund is conditional upon your notifying the Accommodations Manager in advance with the date of your departure, handing in your keys and taking your belongings with you or packing them up to be moved into storage.
After 30 June 2020 the position is not clear, but the principle remains the same: students will not be charged for rooms that they are not able to live in due to the current public health emergency. If students on a 12-month period licence are unable to return by 1st July, they will not be charged rent for the final quarter unless they are continuing to keep their belongings in their room (see above) or until the all-clear is given to return.
When can I return to College?
Only when it is safe to do so. The College is now closed to all except its current residents and the staff necessary to support them. This is a measure implemented to help keep those unable to leave as safe as possible in line with current Government guidelines and sadly includes students living off site in Cambridge. The College will follow Government advice and let you know as soon as possible when it is safe to return. Please do not try to return before then.
Can I have the same room when I return/next year?
Should the College re-open whilst you are still within the dates of your licence (which seems only likely for students on a 12-month licence), you will be able to return to your licensed room. Next year`s allocations are delayed, but the College will do its best to ensure that students, if they wish and are eligible, may renew their licence for the same room next year.
Will you use my room while I'm away? Possibly.
The situation is extremely uncertain and there may be public health or security issues that might require the College to change the current allocation of its rooms. Please be assured that if this happens, we will notify you of our intention to remove and store any belongings left in your room as carefully as possible. If you have not given us permission to pack and/or store your belongings and are continuing to pay rent for the period we will make all reasonable efforts to respect your wishes, but cannot guarantee that we may not have to use your room in the case of an emergency.
Why do I need to return my keys?
The return of keys is the only way the College knows that a student is on site or off. This is important in a fire or emergency evacuation situation. Handing in your keys does not terminate your licence, only an e-mail will do this. It is always recommended to hand your keys in for safe-keeping when leaving College for a period of time, but it is especially important at this time. Whilst you have keys to your room, we cannot know for certain who is on or off site.