Data Protection

We are proud of our alumni and friends and want to stay in touch

The University and the College has a shared interest in and co-ordinated approach to their alumni and supporters. This statement explains how Wolfson College’s Alumni & Development office handles and uses data it collects. The office keeps in touch with all Wolfson alumni, provides services to them and focuses on relationships with potential and existing donors.  Paper records are also held.

Transparency

The records are used by the Alumni & Development office for alumni relations and fundraising purposes. These include publications, alumni surveys, appeals and the marketing of alumni events and services such as the Wolfson Network.  Communications may be sent by post, telephone or electronic means.

Most records contain education, contact details and career and other achievements.  Contact and relationships with the College since graduation and donations are also recorded. In some cases other data is added, such as sensitive data you provide for a specific purpose (accessibility needs or lifestyle status for event management or updating of personal history for example); information about your family and other relationships; financial data coming from you or reputable public sources; and information about your areas of interest and potential to support the College.

Security and controlled data sharing with partners

All information is held and transmitted securely and (in addition to disclosure as permitted or required by law) may be disclosed on a considered and confidential basis only to

  • Cambridge University Development and Alumni Relations office
  • Cambridge in America (the University’s affiliate office in the US)
  • Associated bodies, for example various Cambridge scholarship trusts and agents of the College

     

The College also facilitates communication between individual alumni, but in doing so does not release personal contact details without prior permission.

Control

You are in control. If you have any queries, wish to restrict data processing or sharing including use for marketing or do not want to be contacted by the College, please inform us. (Minimal information is always retained to make sure you are not contacted again inadvertently: name, subject, matriculation and graduation details, WCID and, where available, date of birth.) We will publish any changes we make to this data protection statement and, where appropriate, notify you by email.